Important Dates

April 3
Adjusted pay date for those who normally receive funds on the 5th.

April 6
The Office will be closed in celebration of Resurrection Monday.

June 15-18
Family Fellowship Week at Brookhaven Baptist Church in Greensboro, NC.

 

Doctrinal Agreements

If you have submitted your doctrinal agreement statement, your new card for 2015-2016 will soon be available for you to download and print from your SecureCloud folder. If you have not yet submitted your annual agreement, please click here, or email [email protected] as soon as possible, indicating that you have read and are still in agreement with our Articles of Faith. If you have questions or concerns, please contact John O’Malley.

 

Estimated Payments

We often hear from tax preparers that one of the biggest issues facing missionaries at tax time is the failure to submit estimated tax payments throughout the year. Because missionaries are considered self-employed, they are liable for self-employment taxes. According to the IRS website, those who are self-employed should submit quarterly estimated tax payments if they expect to owe $1000 or more in taxes. Your tax preparer can help you to estimate how much should be submitted on a quarterly basis. The Office can assist you with submitting those payments to the IRS. For more information, email [email protected].

 

Ministry Bank Accounts

If your ministry has been chartered and established as a non-profit organization, we recommend having your ministry get a bank account in its name. Funds for purchases such as land may be able to be sent directly to your ministry, thus eliminating your personal tax liability. Please note that there are limitations to this option. Of course, regular support could never be sent this way. Please contact the missions office for more information.

 

Missions Website

Missions.Today is a blog where missionaries can share resources and tips about life on the field. The goal is to provide a portal of information where missionaries can share and receive materials pertinent to missions and Christian service. The site is user-driven, and is most useful when many individuals participate in sharing information. We encourage you to browse the site and participate by posting your suggestions and ideas.

 

New Addition

Congratulations to David and Melissa Price on the birth of Ian George Benjamin on March 10th. Ian is the second child of the Prices. His older sister, Karis, is 2 years old. The Prices are missionaries in France.

Upcoming Dates

• March 15 Please submit your Doctrinal Agreement by this date. Refer to the email that was sent for more information.
• June 15-18 Family Fellowship Week in Greensboro, NC

 

Special Projects

From time to time you may have a need to raise funds for a special purchase.  Often our missionaries will raise funds for Bibles, hymnbooks, pews, vehicles, building programs, or assistance for nationals serving in their ministries, among other things.

If you will be raising funds for a special project such as this please contact the Mission Office as soon as you can, preferably in advance.  The Executive Board must vote on any special projects for which funds are received in the Mission Office.

Did you know that there are times when extra funds like this could impact your W-2 amount?  For instance, funds raised for the purchase of a vehicle or land cannot be listed as an expense on your Financial Report, so you would need to claim the income, and then confer with your tax preparer regarding how that expense may affect your personal taxes.  Because of this, there may be a need to adjust your estimated tax payments throughout the year.

We also have an area of our website where we can post special projects for you.  This gives exposure to your need.  When contacting us about the need, please let us know if you would like for us to publish it on the mission website.

Our staff can better serve you when we are aware in advance that you may be expecting funds for a special need.  Thank you for your help in this area of keeping us informed!

 

New Baby

Congratulations to Matt & Nikki Brown on the birth of their baby girl! Julie Nicole Brown was born at 9:12 PM on February 17th (Cambodian time). She weighed a healthy 6 pounds 4 ounces and was 19.7 inches long. Matt & Nikki have been in Cambodia just over a year. Their son, Joshua, is two years old.

 

Family Fellowship Week

If you will be in the United States in June, please be sure to join us for our annual Family Fellowship Week. This year’s meeting will be hosted by Pastor Fred Daniel, Jr., and the members of Brookhaven Baptist Church in Greensboro, NC. The meeting will begin with supper on Monday evening, June 15, and will end after the Thursday evening service on June 18. More information will be coming to you soon, but please be sure to mark the dates on your calendar now, and begin making arrangements to join us! Meals and lodging are always provided by the church, so the only cost to you would be your transportation, and a minimal cost for children’s activities.

 

Missionary Housing

Daniel & Linda Draime have a home in Ocala, FL, that they have made available to missionaries and others in Christian service who are on deputation, furlough, or vacation. It is a two bedroom, two bath home, and is fully equipped for a family of four. You may contact them by email at [email protected] for more information.

Upcoming Dates

March 1
January financial reports will be due. We will be sending out the 2015 Excel spreadsheet soon. however, you are welcome to submit reports on the 2014 spreadsheet if you wish to turn yours in sooner.

March 2
Adjusted pay date for those who usually receive funds on the 29th.

March 30
Adjusted pay date for those who usually receive funds on the 29th.

June 15-18
Family Fellowship Week in Greensboro, NC

 

New Equipment Information

Our Office maintains a database of depreciable equipment purchased by missionaries and included as an expense on their monthly financial reports. Our CPA has informed us that we no longer need to track purchases that are less than $500. Starting with January 2015 financial reports, please use Line 15 of the report to record depreciable equipment of $500 or more. Less expensive equipment can continue to be listed on Line 17 of the report. Thank you for your help with this!

 

Life Insurance

Did you know that most life insurance companies can automatically deny applicants who intend to move outside of the United States? However, most cannot drop you for foreign travel if you have had a policy in place for at least 2 years. Therefore, we encourage all missionaries to obtain a life insurance policy as soon as possible while you are on deputation, so that you will have one in place before leaving for the field.

January Income

During a typical month, we close out the books on the 25th, and any checks received after that date are posted to the following month. Due to receipting requirements, we cannot do this in the month of December. As a result, please be aware that the December support may be higher than normal, while your January support may be lower than normal. Please be sure to plan ahead for this.

 

Housing Allowances for 2015

Housing allowances previously in place have automatically rolled over to the new year. Missionaries who are ordained are eligible to have a housing allowance in place, which can provide certain tax benefits. If you did not have a housing allowance in 2014 and would like to have one for 2015, or if you have questions regarding this, please contact our office.

 

New Excel Template

A new Excel template for the year 2015 will be available during the first week of February. This will give us time to review the need for any possible updates. January financial reports will be due on March 1. Should you wish to complete your report before the new template is available, you are welcome to submit it on the 2014 template.

 

New Mileage Rate

Beginning January 1st, the IRS mileage rate has increased to $0.575 per mile for business/ministry miles. This change will be reflected on the new Excel template for 2015.

New Baby!

Elena Lisa Germano was born to Timothy and Stephanie Germano on November 29. She weighed 7 lb. 13 oz. and was 20.5″ long. The family is doing well and Elena has already been traveling on deputation! The Germanos are on deputation to go to the Dominican Republic.

 

New Engagement!

Nathan Fry and Hannah Joyal were engaged on Christmas Eve! Nathan will soon be returning to Pohnpei, where he will continue to assist Ruth Ann Arthurs with the radio station until the Eibens arrive and are trained. Pray for this couple as they make plans for their future together!

 

New Graduate!

Michael Deatrick completed his missions degree in December from Ambassador Baptist College. Now that his schooling is completed, he and his wife Nora have moved to Missouri, where they will base the remainder of their deputation. They are planning to go to the Solomon Islands.

Upcoming Dates

December 16
Please contact us by this date if you will need funds in your account before Christmas or before the end of the year.

December 16
If PrayerLetters.com sends your first-class prayer letter, please have it to us by this date in order to meet their printing deadlines and guarantee that your letter is received by Christmas.

December 22-26
The Office will be closed in celebration of Christmas.

January 2
November financial reports will be due.

January 9
Missionaries will receive their emailed statements of December Support Received.

January 12
All Missionaries will receive their final December support on this day, regardless of the day that they normally receive support.

January 15
December financial reports will be due along with any remaining receipts or financial paperwork for 2014.

 

Christmas Letterhead Templates

Did you know that we have professionally designed Christmas Letterhead templates available for your use? These are available to all missionaries whether the Office assists in sending your letter or not. For more information, contact April at [email protected].

 

December Support

Please contact us by December 16 if you would like funds in your account before Christmas.  Final December support distributions will be made on January 12th for all missionaries regardless of their regular pay date.  Contacting us by December 16 will enable us to schedule your funds around bank closings and holiday hours.  Should you have an emergency need after December 19, you may contact our staff at the following numbers:

• John O’Malley 704-974-6108
• Kim O’Malley 704-974-1008

 

January Income Totals

During a typical month, we close the books on the 25th, and any checks received after that date are posted to the following month.

Due to receipting requirements, we cannot do this in the month of December.  As a result, please be aware that your December support total may be higher than normal, while your January support total may be lower than normal.  Please be sure to plan ahead for this!

 

Retirement Accounts

WWNTBM currently offers our missionaries the option of participating in a 403(b) Retirement Plan, the non-profit version of a 401(k) plan. We encourage all of our missionaries to participate in some type of retirement planning. If you do not currently have a 403(b) account and would be interested in opening one, please contact our office for a listing of vendors and more information.
Due to IRS regulations, we are required to use a Third Party Administrator (TPA) to handle all 403(b) accounts. The administrative fee is $50.00 per year, which will be deducted from Support each January or February for those who contribute. The TPA assists us by administering our plan and keeping us in compliance with the Department of Labor and IRS codes.

Please note that loans and hardship withdrawals are no longer allowed. Regulations require that individuals inform the Office before taking any distributions of funds or making any changes to their accounts. We need to know in advance in order to avoid our own liability and to help insure that the account holder is provided with the most recent information.

Please see the file in SecureCloud for the latest information on contribution amounts and limits for 2014 and 2015.

 

New Missionary

Joel Smothers has recently joined our World Wide family of missionaries.  Joel graduated from the Gulf Coast Bible Institute in 2013.  He is a member of Trinity Baptist Church in Milton, FL, which is pastored by former World Wide Missionary Paul Woody.  Joel served in Honduras on a short-term basis.  His plans are now to begin deputation to go to Brazil, where he will work with Joel and Cynthia Dickens and their family.

 

New Staff Member

Bekah Cmaylo joined our Office Staff on November 3rd.  Bekah is a recent graduate of Ambassador Baptist College, and she also works at the college part time in their financial office. She lives in Lattimore, NC and attends the Bread of Life Baptist Church in Shelby with Pastor Ed Kuykendall.  Bekah is from Williamstown, NY and is the youngest of three siblings.  Her brother, Emil, is married to our World Wide staff member, Laura Cmaylo.  Bekah’s tasks include processing support checks.  She can be reached by email at [email protected].

Dates to Know

November 11
All US Banks will be closed.

November 27-28
The Office will be closed in celebration of Thanksgiving.

December 1
This is the revised pay date for those who normally receive funds on the 29th.

December 1
October financial reports will be due.

December 16
Please contact us by this date if you will need funds in your account before Christmas, or before the end of the year.

December 22-26
The Office will be closed in celebration of Christmas.

January 2
November financial reports will be due.

January 9
Missionaries will receive their emailed statements of December Support Received.

January 12
All Missionaries will receive their final December support on this day, regardless of the day that they normally receive support.

January 15
December financial reports will be due, along with any remaining receipts or financial paperwork for 2014.

 

New Associate

Jim and Patty Bailey have been accepted with World Wide as our newest associate missionaries.  They will be going to Guam in the year 2015 to serve as furlough replacements for the Quinlan family.  Pastor Bailey has served on our Executive Board since 1983.  He has pastored Valley Baptist Church in Edinburg, VA since 1978.  He will be retiring from Valley Baptist Church January 1, 2015. Advisory Board member and current associate Pastor, Chad Estep, will become the pastor at that time.

 

Housing Allowances for 2015

The Executive Board has voted, on recommendation from our CPA, that all Housing Allowances approved for 2014 will automatically roll forward to future years.  Therefore, there is no need to submit a new request for a Housing Allowance, unless you do not currently have one in place, or unless you wish to change the amount of your allowance.  Ordained missionaries are eligible to request a Housing Allowance, which provides tax benefits for funds used for housing related expenses.  If you have any questions regarding this, please contact our Office for more details.

 

Ministry Equipment

World Wide is required to maintain an inventory of all equipment that missionaries have listed on Line 15 of their financial reports.  Please review your records prior to the end of the year, and let us know if you have disposed of or sold any equipment this year so that we can update our records.  Income received from the sale of the equipment will need to be recorded on Line 2 of your financial reports if you previously claimed the purchase as a ministry expense.

 

 

Dates to Know

October 13
US Banks will be closed for Columbus Day.

November 11
US Banks will be closed for Veteran’s Day.

November 27-28
The Office will be closed for the Thanksgiving Holiday.

December 1
Those who normally receive support on the 29th will receive their November support on this day

 

Christ the Missionary

Christ was a home missionary in the house of Lazarus.
Christ was a foreign missionary when the Greeks came to Him.
Christ was a city missionary when He taught in Samaria.
Christ was a Sunday School missionary when He opened up the Scriptures
and set men to studying the Word of God.
Christ was a children’s missionary when He took them in His arms and blessed them.
Christ was a missionary to the poor when He opened the eyes of the blind beggar.
Christ was a missionary to the rich when He opened the spiritual eyes of Zacchaeus.
Even on the cross, Christ was a missionary to the robber,
and His last command was the missionary commission.
– Author Unknown

New Addition

Congratulations to Jeremy & Esther Lockhart on the birth of Levi Bryan on August 14th.  Levi weighed 6 pounds 8 ounces, and was 20 inches long.  Both mom and baby are doing well!  Levi is the fourth child of the Lockharts, and joins his older siblings Allie (8), Bethany (6), and Judah (5).  The family will be returning to Brazil soon, where they plan to begin a new work with the Schrock family.

 

Housing Allowances

September is a great time to review your Housing Allowance needs, to ensure that you have a high enough allowance to cover your expenses through the remainder of the year.  In October, our Executive Board will be having a meeting.  Should you need to adjust your Housing Allowance for the remainder of 2014, please contact our Office as soon as possible, so that any changes can be voted on in the October meeting.  This is also a good time to begin considering your housing needs for the year 2015.  More information about housing for 2015 will be published in future editions of Headquarter Happenings.

 

Family Fellowship Week 2014 Messages

Many of the messages from our recent Family Week are now available in audio and video formats.  To download these files, you may login to your SecureCloud account.  The videos are also available on Vimeo by clicking here.  We hope these will be a blessing to those who were unable to attend.

 New Missionaries

Please be in prayer for these new additions to the World Wide family, as they complete survey trips in the near future and then make plans to begin their deputation ministries.

Michael & Honorah Deatrick have recently joined the World Wide family.  The Deatricks are both graduates of Ambassador Baptist College and are from the First Baptist Church of Wayland, MO, where his father, Dan Deatrick, is the pastor.  They are planning to go to the Solomon Islands.

 

John & Sarah Sinskie have also joined the World Wide family.  The Sinskies are both graduates of Pensacola Christian College.  They are from the Trinity Baptist Church in Warrenton, VA, with Pastor Vinton Williams.  Their plan is to be involved in education ministries in the Far East.

 

SecureCloud Account Settings

Did you know that you can input your own settings, so that you can reset your SecureCloud password at anytime?  If you have not already done so, please log into your account by going to https://cloud.wwntbm.com.  Enter your Username and Password.  Click on your name in the upper right corner, then select Personal from the drop-down menu.  This will enable you to change your password, and to enter a default email address in case you forget your password.  We recommend that all missionaries take these steps to ensure the security of their account.

 

Receiving Donations

We recommend that missionaries request that all donors make checks payable to WWNTBM, instead of making checks payable to you as an individual.  This can help to alleviate certain tax complexities which may result if churches make checks payable to the individual.  In addition, please make donors aware of your account number so they can designate your funds appropriately.  If you have questions about this please contact our office.