Category: From the Memo Board

Dates to Know

April 1 – February financial reports will be due

April 14 – The Office will be closed in observation of the Resurrection of our Lord

June 19-22 – Family Fellowship Week in Ocala, FL

Tax Notes

As you prepare to submit your financial documents to your tax preparer, here are some things you may want to remember to give them:

• List of dates you were in the US vs. out of the country
• Details of any housing expenses
• Information on any retirement plans
• Information on any investments
• Information about any foreign bank accounts on which you are a signatory
• Details of any family births or deaths (Names, dates, and SSNs)
• Details of estimated taxes submitted
• Information about your health coverage and medical expenses
• W-2s, 1099’s, and other tax forms received
• Information about tuition and fees paid for a child in college (including name and SSN of the child) and a copy of Form 1098T if received.
• Details of charitable contributions

Encouragement Opportunity

For several months, we have been hosting a weekly virtual meeting for those on deputation. This is a 30 minute call that is a time of fellowship, encouragement, and prayer. (Click here to listen to past recordings.) We would like to expand this opportunity to all of our missionaries, as a means of building community within our missions family. Our thoughts are to offer two different meetings per month, to allow for participation regardless of time zone. Our goal is for this to be a time of connection, encouragement, strengthening, and prayer as we seek to build each other up in the work to which God has called us. Please click here to provide your feedback on what times would work best for you to be able to participate.

Women of World Wide

You asked – we answered! We have been approached several times about finding a means by which ladies in our missions family can connect with each other to share ideas, struggles, encouragement, and fellowship. We have launched a special Facebook group called Women of World Wide. This will be a closed group, open only to ladies within our missions family. To join, email Laura Cmaylo and request to join the group. Once your request is approved, join in the conversation! Feel free to share prayer requests, recipes, recommendations, and ask questions of the other missionary wives in the group. We hope this will be a help and encouragement to our ladies!

New Babies!

Congratulations to Tim and Kristin Stalcup on the birth of Timothy Richard, Jr., who was born on February 5th. He weighed 8 pounds and was 20 inches long. The Stalcups also have a two-year-old daughter, Anna Faith. They are on deputation to minister to the Muslims in New York City.

 

 

 

 

Congratulations as well to John and Sarah on the birth of their second child, Eliana Noelle, on February 21st. She was 19.2 inches long and weighed 7 pounds 5 ounces. She joins her older brother, John Gabriel, who is 19 months. Everyone is doing well! Keep them in prayer as they continue to serve overseas.

Dates to Know

February 15 – You should receive the 2017 MFR Template with the new mileage rates.

March 1 – January Financial Reports will be due.

June 19-22 – Family Fellowship Week in Ocala, FL.

Benefits of Financial Reports

The Monthly Financial Report (MFR) is the tool that missionaries can use to become accountable to WWNTBM for their reimbursable expenses, rather than having all funds listed as salary. Over the course of 2016, 80% of those eligible chose to submit MFRs. By doing so, they were able to reduce their W-2 Wages by a combined average of 32.27%. If you are not currently utilizing MFRs and would like information about how to begin, please contact our office.

Financial Status Report

We have uploaded a Financial Status Report to your SecureCloud account. This is meant to show you the financial details that we have on file, such as your support estimate and the average amount of support you received this past quarter. This is information we provide to pastors who may call about your ministry. We ask that you update your support estimate once every four years, or as your lives and ministries change. Please review this information and contact us if you have any questions or changes.

Deputation Meeting Archives

Bro. O’Malley holds weekly meetings with our missionaries on deputation, our office staff, and a different guest speaker every Friday. Audio and notes from these meetings can be found in this Dropbox file.

Communication Tools

Our goal is to communicate with you in the best and easiest way available for you. Many of our missionaries use a variety of apps to communicate easily with those on their field, as well family who are far away. If you have a tool you are using for communication such as WhatsApp or WeChat, and you would like to be able to communicate with the office using this tool, please contact us with your information, and we will connect with you there.

Easter Traditions

Over the Christmas season we featured Christmas traditions from several mission fields on our social media accounts. We would like to do the same thing for Easter this year. If your ministry has a special outreach or your field has an unique tradition for Easter that you’d like to share, please let us know.

Dates to Know

January 9 – Missionaries will receive their emailed statements of December Support Received.

January 11 – All missionaries will receive their final December support on this day, regardless of the day that they normally receive support.

January 16 – December financial reports will be due, along with any remaining receipts or financial paperwork for 2016.

June 19-22 – Family Fellowship Week with Memorial Baptist Church in Ocala, FL. Begin arranging your summer schedule to be with us!

New Missionary

Matthew and Rebecca Rose have been accepted with World Wide as our newest missionaries to Kenya. They are sent out of Grace Baptist Church of Hinesville, GA, with Pastor John Mills, where Bro. Rose has been serving as the youth director for the past five years. The Roses have four daughters: Deborah (5), Hannah (4), Esther (2), and Lydia (1). Please pray for the Rose family as they begin deputation.

 

New Baby

Congratulations to Matthew and Nikki Brown on the birth of Judah Lee, who was born on Christmas day! Judah weighed 6 pounds 13 ounces, and was 20 inches long. Praise the Lord for a safe delivery, as there were several complications during the pregnancy. Mom and baby are doing great! Judah is the Browns’ third child, joining Joshua (3) and Julie (1). The Browns minister in Cambodia.

Family Fellowship Week Change

Due to the damage caused by Hurricane Matthew, our annual Family Fellowship Week for 2017 is being moved to Memorial Baptist Church in Ocala, FL, with Pastor Michael West. It will still be held on June 19-22, 2017. Please check your calendars and make arrangements accordingly.

SecureCloud Packets

At the end of each month, we scan any mail that has come to the Office and place it in your SecureCloud folder.  This would include check stubs for all bills paid by the Office, as well as any cards or correspondence from donors. Please be sure to check your account periodically, especially this month, as many missionaries have received Christmas cards and letters, which would be available to you there.

Missionary Orientation School Online Update

In 2016, we launched a website for our new Missionary Orientation School (MOS), so missionaries can take classes online to assist in beginning deputation or refresh their memory on various topics. We have recently updated this website, so that any user can take notes online while watching the lessons. (See the photo below for the icon to access this notes feature.) On the main homepage for the videos, users can now see two new links for “Public Notes” and “My Notes” from which you can access or download all your notes at once, or you can click through individual lessons to see your notes there as well.

We would like to encourage all current students to work on finishing these classes as soon as possible in the new year. If you do not have a user a account and would like to take these courses, please contact our office and we will be happy to send you credentials so you can avail yourself of this opportunity.

January Income Totals

During a typical month, we close the books on the 25th, and any checks received after that date are posted to the following month. Due to receipting requirements, we cannot do this in the month of December. As a result, please be aware that your December support total may be higher than normal, while your January support total may be lower than normal. Please be sure to plan ahead for this!

Housing Allowances for 2017

Housing allowances previously in place have automatically rolled over to the new year. Missionaries who are ordained are eligible to have a housing allowance in place, which can provide certain tax benefits. If you did not have a housing allowance in 2016 and would like to have one for 2017, or if you have questions regarding this, please contact our office.

New Excel Template

A new Excel template for the year 2017 will be available during the second week of February. This will give us time to review the need for any possible updates. January financial reports will be due on March 1. Should you wish to complete your report before the new template is available, you are welcome to submit it on the 2016 template.

New Mileage Rate

Beginning January 1st, the IRS mileage rate has decreased to $0.535 per mile for business/ministry miles. This change will be reflected on the new Excel template for 2017.

Dates to Know

December 9 – Revised pay date for those who normally receive funds on the 10th.

December 9 – All prayer letters should be submitted to our staff in order for your recipients to receive them before Christmas.

December 16 – Please contact us by this date if you will need funds in your account before Christmas or the end of the year.

December 21-28 – The Office will be closed in celebration of Christmas.

January 1 – November financial reports will be due.

January 9 – Missionaries will receive their emailed statements of December Support Received.

January 11 – All missionaries will receive their final December support on this day, regardless of the day they normally receive support.

January 16 – December financial reports will be due, along with any remaining receipts or financial paperwork for 2016.

December Support

Please contact us by December 16 if you would like funds in your account before Christmas. Final December support distributions will be made on January 11th for all missionaries, regardless of their regular pay date. Contacting us by December 16 will enable us to schedule your funds around bank closings and holiday hours. Should you have an emergency need after December 20, you may contact our staff at the following numbers:

John O’Malley: 704-974-6108
Kim O’Malley: 704-974-1008

January Income Totals

During a typical month, we close the books on the 25th, and any checks received after that date are posted to the following month. Due to receipting requirements, we cannot do this in the month of December. As a result, please be aware that your December support total may be higher than normal, while your January support total may be lower than normal. Please be sure to plan ahead for this!

New Board of Reference Member

We would like to welcome Pastor Mike Renfrow as a new member to the Board of Reference of WWNTBM. Pastor Renfrow and his wife, Priscilla, are from Wilson, NC, where he pastors Trinity Baptist Church. Prior to their time in the pastorate, they served for several years in evangelism. They have four children: Micah, Stuart, Emily, and Laura. Trinity is the home church for Ruby Kersey, as well as Alejandro and Fina Sanchez.

New Missionary 

Tatiana Cordeiro has been accepted with World Wide as our newest missionary to Brazil. She is sent out of Fairfax Baptist Temple in Fairfax, VA, with Pastor Todd Abbey. Miss Cordeiro has already served in Brazil for ten years, where she has ministered with the Mike Ring family. Please pray for her as she continues to raise support and makes preparations to return to the field early next year.

Retirement Accounts

Each year we are required to publish the following to all missionaries:

WWNTBM currently offers our missionaries the option of participating in a 403(b) Retirement Plan, the non-profit version of a 401(k) plan. We encourage all of our missionaries to participate in some type of retirement planning. If you do not currently have a 403(b) account and would be interested in opening one, please contact our office for a listing of vendors and more information.

Due to IRS regulations, we are required to use a Third Party Administrator (TPA) to handle all 403(b) accounts. The administrative fee is $50.00 per year, which will be deducted from Support each January or February for those who contribute. The TPA assists us by administering our plan and keeping us in compliance with the Department of Labor and IRS codes.

Please note that loans and hardship withdrawals are not allowed by the companies who manage your 403(b).

Please see the file in SecureCloud for the latest information on contribution amounts and limits for 2016 and 2017.

Dates to Know

November 4 – Revised pay date for those who normally receive funds on the 5th.

November 11 – All US Banks will be closed.

November 21 – Please contact us by this date if you will need funds in your account before Thanksgiving.

November 24-25 – The Office will be closed in celebration of Thanksgiving.

December 2 – Revised pay date for those who normally receive funds on the 29th.

December 9 – Revised pay date for those who normally receive funds on the 10th.

December 9 – All prayer letters should be submitted to our staff in order for your recipients to get them before Christmas.

December 16 – Please contact us by this date if you will need funds in your account before Christmas or the end of the year.

December 21-28 – The Office will be closed in celebration of Christmas.

January 1 – November financial reports will be due.

January 9 – Missionaries will receive their emailed statements of December Support Received.

January 11 – All missionaries will receive their final December support on this day, regardless of the day they normally receive support.

January 16 – December financial reports will be due, along with any remaining receipts or financial paperwork for 2016.

New Associate Missionaries

Seth and Kaitlin Folkers have been accepted with World Wide as our newest associate missionaries. They will be going to Cameroon next spring for a year long internship as part of his education through Baptist Theological Seminary. They would eventually like to serve full-time in an African country. The Folkers are sent out of Emmanuel Baptist Church in Box Elder, SD, with Pastor Ken Schultz. Pray for this young couple as they raise support and make preparations to move to Cameroon.

Christmas Prayer Letter Services

If the Office processes your prayer letters, please be sure to send your letter by December 9th for your recipients to receive it by Christmas. Letters received after December 14th will not be processed until January 2nd. Year-end procedures may cause slower letter processing times in January. Please plan the timing of your letters accordingly. Thank you!

Financial Status Report

We have uploaded a Financial Status Report to your SecureCloud account. This is meant to show you the financial details that we have on file, such as your support estimate and the average amount of support you received this past quarter. This is information we provide to pastors who may call about your ministry. We ask that all missionaries update their support estimate once every four years, or as their lives and ministries change. Please review this information and contact us if you have any questions.

Support Average Figures

Our Office uses an average of funds received each quarter when calculating the percentage of support you are currently receiving. We use normal fiscal quarters rather than updating the averages after every month. We find that this yields a more accurate figure because it accounts for donors who send funds quarterly rather than monthly. Updating the average every quarter also allows for those on deputation who are frequently receiving new support to see an up-to-date figure of what is really being received. While it is helpful to know the percentage of support that has been promised, we encourage you to also be aware of the percentage of support actually being received. Click here to review information about how to calculate a support estimate.

Updated Manual

We recently updated the Missionary Procedures Manual in order to include changes that have taken place over the past few years. Most of these changes have been published individually in Headquarter Happenings over time. The current version of the manual is now available in SecureCloud under the Forms and Manuals section. If you have any questions please contact Naomi Torberson.

Vehicle Rentals & Material Acquisitions

We have been made aware of two different ministries that can help your ministry with vehicle rentals and more:

• Christian Missionary Technical Services assists missionaries with many services, including vehicle rentals, purchases, materials acquisitions, and shipping containers. Check out their website for more details.
• Missionary TECH Team (located in Longview, TX) is now leasing vehicles for missionaries on furlough. Their rates for rentals, as well as the lease application form and more information, can be found here.

 

New Missionaries

Michael and Mona Ward have recently joined the World Wide family. They are sent out of the Southside Baptist Church in Goodview, VA, with Pastor Donnie Glass. Bro. Ward has pastored for over 25 years in a variety of ministries. Their desire is to work along with Bro. Edgar Feghaly in representing the Middle East African Partnership.

 

 

 

Baby Announcement!

Congratulations to Stephen and Julie Knickerbocker on the birth of Alina Lois Knickerbocker. She was born at 8:02 a.m. on August 12th. Alina was 20.5 inches long and weighed 8.5 lbs. Praise the Lord for a speedy delivery and a healthy baby and mother! The Knickerbockers have been in France for Alina’s birth, and will soon return to their field of Burkina Faso.

Updated Manual

We have recently updated the Missionary Procedures Manual, in order to include changes that have taken place over the past few years. Most of these changes have been published individually in Headquarter Happenings over time. The current version of the manual is now available in SecureCloud, under the Forms and Manuals section. If you have any questions please contact Naomi Torberson.

Direct Line Ministries

DirectLine Ministry was started in 1999 by Paul and Debbie Deem his response to his burden for helping missionaries to receive church planting materials in foreign countries.

He writes:

“DirectLine Ministry now has a team of 10 couples and has sent thousands of Bibles and materials to 20 different countries including: the Philippines, Mexico, Honduras, remote Islands in the Bahamas, Haiti, the Dominican Republic, parts of Africa, India, and Chile.

Here are just a few of the donated items we have shipped to missionaries and national pastors: appliances, hymnals, pulpits, sound equipment, food, hygiene items, new toys, new clothing, teaching materials. Most importantly, we have shipped thousands of Bibles and millions of Scripture booklets and tracts!”

If your ministry could benefit from these services, please contact their office via phone (740-667-6166) or email ([email protected]).

Free Online Children’s Programs

Click here to listen to many of the Patch the Pirate episodes online for free. This is a great resource for kids!

New Staff Member

Emily Sanderlin joined our Office Staff on July 11. Emily graduated from Ambassador Baptist College in 2015. Since then, she has been working in her parent’s heating and cooling business. She is originally from Hillsdale, IL, and is the youngest of five siblings. She enjoys being an aunt to 14 nieces and nephews. Emily is a member at Tri-City Baptist Church in Forest City, NC, with Pastor James Hollandsworth (the sending church of Mike and Sue Smith). Her initial tasks will include processing support checks. You can reach her by email at [email protected].

 

Updated Excel Template

We updated our Monthly Financial Reports to reflect the changes in the US Government’s daily meal allowance rates. The base rate increased from $46 per day to $51 per day. The updated version can be downloaded here. If you have any questions please contact Naomi Torberson.

Special Projects in Prayer Letters

Occasionally you may need to raise funds for a project where you serve. For each financial need you mention in a prayer letter, email, or while on the road, we need to prepare to receive funds for it at the Missions Office. One of the ways we prepare for receiving your funds is preset by the IRS. It is the guideline of the IRS that our Executive Board approves to receive funds for your project. The Executive Board does not want to vote on receiving funds for your project without you obtaining your Pastor’s approval of the project.

Here is how you can help. Before you publish these needs and projects, please communicate with your sending pastor. Then, email [email protected] to let us know about the project and your pastor’s approval.

Student Intern

Nai Gonzaga spent a week with us in July, completing a portion of her internship requirements for Ambassador Baptist College. One of the ministries our staff enjoys being a part of is training students for whatever the Lord has called them to do, whether on the mission field or in a church office. Nai is hoping to one day return to the mission field of Brazil.

Mark Your Calendars

It is never too early to plan for next year’s Family Fellowship Week. We will meet June 19-22, 2017, with Pastor Tim Daniel and the New Testament Baptist Church in Kinston, NC. If you are planning a furlough in 2017, please be sure to schedule your travels so you can attend. You will be glad you did!

Learn to Play the Guitar

The Brent Rochester family has a website designed to help you learn to play Gospel music and hymns on a guitar. This can be an invaluable tool on the mission field. Go to TheGospelWorkship.com for more information.

Sunday School Materials

Providence Road Baptist Church would like to help provide Sunday School materials for missionaries. If you are interested, please email [email protected], and let them know your name, what kind of materials are needed, and where they can send the material. Please also let them know that you are associated with WWNTBM.

Dates to Know

June 20-24 – the Office will be closed for Family Fellowship Week

July 4 – the Office and U.S. Banks will be closed for Independence Day

Family Week Information

Family Week will once again begin with a relaxed meal and opening service. This is to alleviate the challenge of traveling all day and having to rush to prepare for a formal service. Please come in your modest travel clothes. Come early and enjoy the church’s activity fields and facilities! Registration will begin on Monday, June 20, at 4:30 p.m. It will be held at the Radio Station which is on the hill behind the church. Supper will be served at 5:30 p.m. in the picnic shelter next to the Radio Station.

Those who requested lodging will be staying at the Hampton Inn & Suites, located at 1150 Motel Drive, Woodstock, VA 22664. The hotel is off of I-81, Exit #283. Guests may check in as early as 3:00 p.m. Watch your email for important information about children’s activities!

More Graduations

Paul Zimmer, Jr. graduated from high school. Pray for him as he makes plans to attend BJU this fall.

John and Sarah Sinskie recently graduated from Baptist Bible Translators Institute in Texas. Pray for them as they have completed deputation and are preparing to move to the field in the near future.

ESL Classes

We recently asked for your input to help a new missionary who will be teaching English. The information compiled has been published on Missions.Today, and is available by clicking here. Thank you for your help in contributing towards this. If you have more information to add, please let us know.

Spanish Books Available

Bro. Alejandro Sanchez has written two books for Spanish believers. One deals with the subject of divorce. The other deals with definitions of common Biblical words in an effort to make the Bible easier for new believers to understand. More information about these books is available here.